How I Automated Lead Follow-Up for Local Businesses with n8n + AI (Full Workflow)

A local party rental company told me they were losing 40% of their leads because they took too long to reply. Turns out, if you don't respond within 5 minutes, you're 21x less likely to qualify that lead (MIT/InsideSales study). So I built an n8n workflow that handles the entire client pipeline — from first contact to Google review — with zero manual work. The Problem Most local businesses have this exact flow: Lead fills out contact form Email sits in inbox for hours (or days) Owner finally replies with a generic "thanks for reaching out" No follow-up No review request after service Repeat, lose money The business thinks they need more leads. What they actually need is to stop losing the leads they already have. What the Workflow Does Three automated flows, one n8n template: FLOW 1: Lead → AI Qualify → Instant Reply + CRM + Team Alert FLOW 2: Daily Check → Overdue Leads → AI Follow-Up Email FLOW 3: Weekly Check → Completed Clients → Review Request Flow 1: Lead Capture + AI-Powered Ins